e-Colibri™ back office
Table des matières
By default, once you’re connected, the dashboard is the home page of your e-Colibri™ management platform. It summarises the activity related to your fleet.
The home banner with your user name and side browsing panel will remain fixed on all e-Colibri™ pages.
Welcome to your e-Colibri™ dashboard! You can very quickly access the main information about your fleet of shared vehicles.
1.1 Key figures
These four tiles enable you to view the overall figures relating to 4 fundamental factors of your carsharing service:
– The number of active subscribers in relation to the total number of subscribers
– The number of active vehicles in relation to the total number of vehicles
– The number of reservations in progress in relation to the total number of reservations concerning your fleet
– The general revenue relating to the sum of the reservations costs related to professional or personal rentals over the year under way
1.2 Overall assessment of your service
Number of reservations
In the form of a curve, this box displays the number of reservations relating to your shared vehicles over a defined period. A particularly practical way to detect reservation peaks and to alleviate them by adjusting the vehicle offer for employees (e.g. if the curve increases continuously but the number of vehicles remains the same).
Number of subscribers
On the same principle, the curve of the number of subscribers illustrates the registration and validation of subscribers to your carsharing service. The curve may remain stable if all your employees are automatically registered for example but, in some cases, that may help you to plan communication measures in order to bring more employees into the fold.
Number of vehicles
Finally, the curve relating to the number of vehicles enables you to check the number of equipped and active vehicles from your fleet over time. This may vary over time based on the addition or removal of vehicles to/from your fleet and may be directly related to the other two graphs displayed.
1.3 Rate of actual use of your vehicles
In the form of a bar chart, this boxed text provides accurate information about the classificationof use of your shared vehicles. If one model is more popular than others, you can adjust your offer; otherwise, you can remove a model from your service in order to tally with the mobility habits of your employees while respecting the monthly average no. of kilometres that the vehicles are supposed to cover.
The engine chart serves a different purpose. First and foremost, it enables you to view the distribution of your fleet between combustion engine vehicles and electric vehicles. If the rate of use is too low for electric vehicles, you may consider using tools to promote the use of this kind of vehicle.
By licence plate
The chart shows the rate of actual use of vehicles in particular, identified by their licence plate. A commonly used vehicle can therefore provide a precise indication of the type of model expected by your employees for their business trips.
By car park
If you have several sites on which you deploy shared vehicles, this boxed text will indicate the rates of use of your vehicles at each car park. This may prompt you to review the make-up of your fleet at each site in keeping with the effective uses.
2. Fleet management
Second tab of your dashboard, the Fleet management tab particularly focuses on the use of your fleet vehicles.
2.1 Key figures
As for the overview, these three tiles provide general information about your fleet of vehicles:
– Number of active electric vehicles in relation to the total number of vehicles
– Battery alerts on your electric vehicles whose autonomy is insufficient for use by your employees
– Number of vehicles which exceed the advised average monthly number of kilometres that the vehicle is supposed to cover
This information is fixed on all the tabs of the category.
In the form of a calendar, the timetable clearly illustrates any ongoing reservations related to your vehicles. By default, the timetable of the current day is displayed. You can therefore view the time slots in which the vehicle is reserved or available. This is very practical if you wish, for instance, to reserve a vehicle on the management platform for an employee.
Iconography: Reservation statuses
Cancelled Cancelled but due Confirmed In progress Not confirmed Not transferred Ended
2.3 List of maintenance operations
In a more operational manner, the timetable of maintenance operations enables you to view all upcoming maintenance operations involving each of your vehicles or even to create a reservation to block the timetable (and therefore prevent reservations during the repair period).
2.4 Haul law
As indicated on the visual tile above, this tab provides a more detailed list of any vehicles from your fleet which exceed the monthly average number of kilometres that the vehicles are supposed to cover (alert date, vehicle model, licence plate, site).
2.5 Monitoring of combustion engine vehicles
By monitoring the combustion engine vehicles, you have access to information about the status of your vehicles, especially the level of fuel.
2.6 Monitoring of electric vehicles
The principle is the same for electric vehicles, although information about the battery rate of each vehicle is provided this time. You can therefore effectively anticipate the charging needs of your vehicles at dedicated stations.
3. Cost analysis
In terms of finance, the cost analysis tab provides you with figures relating to:
– The average TCO (Total Cost of Ownership): this number relates to the average monthly rent per vehicle, maintenance cost and subscription to the hotline.
– The pro/perso CA: this amount relates to the costs of reservations related to personal rentals from the year under way.
The Alerts tab provides information about various tasks to be carried out as part of your fleet management.
4.1 Key figures
The visual tiles also give you key alerts that should be prioritised:
– Battery alerts
– Subscribers to be processed
– Late reservations
They generally relate to any information reported by subscribers about vehicles in the form of tickets (vehicle damage, accident, etc.) following a call to the hotline.
Your subscribers can use the reservation platform to send you messages about their reservations, the vehicle condition report or even their subscription account.
4.4 Subscribers to be processed
A subscriber is to be processed if NO is marked for the option of their subscriber sheet entitled File processed. All you have to do in this case is to validate the sheet to remove it from this list.
4.5 Contract closure
If the contract of one of your subscribers is in the process of being closed, the details will appear here.
4.6 Negative balance
In the event of penalties due to delays in returning vehicles, the subscriber will be allocated an overall negative balance. You can view a summary of negative balances of all your subscribers in this tab and therefore optimise the response to the situation on a case-by-case basis.
As indicated above, if the subscriber is late in returning a vehicle, they will be penalised by the system, with the timetable being blocked for other reservations. As a manager, you will be able to view all the penalties recorded on your service, by date and with details of the affected reservation.
4.8 Late reservations
Although not necessarily subject to penalties, a reservation is deemed to be late when the theoretical vehicle return time is surpassed. It may also be due to the subscriber forgetting to press the end-of-reservation button.
4.9 Battery alerts
If the battery voltage of one of your connected vehicles is below the minimum threshold indicated on the vehicle sheet, the system will send an alert for the battery to be charged. This means that your vehicles will not be unavailable due to a failure to anticipate a flat battery.